Next topic: “Sponsorship and Service Sponsorship”
This month we are focusing on ‘Service at the Group Level.” A member shared that at his meeting they passed around a binder with descriptions of service positions to help members become familiar with the tasks. We all thought that was a great idea so we’re sharing a sample that groups can copy and paste and then change to suit their needs. We hope that including these descriptions in your meeting’s folder will help promote service at the group level.
These are the service positions most groups use to run their meetings. Please particularize them for your meeting – for example, “The Literature Person puts the Literature in the cabinet behind the desk” or “The Treasurer pays John in cash on the first of the month.”
Service Positions at the Group Level
This is generally a three month term and may be shared by a Co-Chair. The Chair runs the meeting. This generally includes reading the Format of the Meeting – reading the Opening, reading from CAL, introducing the Speaker, opening the room for Sharing, asking for Announcements, inviting the Treasurer to collect donations, and reading the Closing. The Chair may also be responsible for finding a Speaker. The Chair will generally turn the room over to a Business Chair for the monthly Business Meeting.
This may be an elected office with a three month term or a volunteer at the time of the meeting. The Business Chair runs the monthly Business Meeting. Treasury and Literature Reports are made and voted on by the members. Elections are held for all offices to assure rotation of service. Issues are raised, discussed and either voted on or tabled till the next Business Meeting. The Secretary reads the minutes from the previous Business Meeting and records the minutes.
This is generally a three-six month term. The Treasurer collects donations at every meeting, pays the rent once a month, and distributes funds to Intergroup, the District, the Assembly and World Service on a quarterly basis.
This is generally a three month term. The Literature person lays out the literature at every meeting, hands out Beginners Packets to new members, sells Literature at the break, puts the Literature away at the end of the meeting and purchases whatever literature is needed from Intergroup.
This is a three year term however it only requires attendance at four meetings a year. The Intergroup Rep (IR) represents the interests of the meeting at quarterly Intergroup Meetings at the Soldiers and Sailors Club, 283 Lexington between 36-37th Streets in the Second Floor Lounge. Intergroup – also known as the Al-Anon Information Service – maintains an office, website and phone number to help the groups in the five boroughs communicate. They maintain meeting lists and sell Conference Approved Literature and are there to greet and comfort the newcomer. They also do local outreach and create programs in concert with the Districts. The Intergroup Rep will vote on issues, share decisions made by his/her home meeting and bring information from Intergroup back to his/her home meeting.
This is a three year term requiring attendance at six District meetings and four Area Assembly meetings a year. The Group Rep (GR) represents the interests of the meeting at bi-monthly District Meetings. The GR acts as a liaison between the group and the District and between the group and the Assembly. The GR works through the District to help initiate public out-reach projects, helps support Alateen and serves as a local representative of The Forum.